12 Best Virtual Data Room Providers [2021]

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Virtual data rooms are set to become the new normal for many business in 2021. This is because they will be accessible, cost effective, and secure as never before. The following Virtual Data Rooms providers have been selected based on customer satisfaction rating, reviews submitted by users and overall quality of service provided by each company

The “virtual data room comparison” is a blog post that compares 12 virtual data rooms. It will help you find the best one for your needs.

VDRs (virtual data rooms) have become one of the most popular cloud computing solutions in recent years. By bringing individuals together in one area, data room services have removed the barriers between time, location, and place.

With the passage of time, the need for virtual data rooms has grown, resulting in a $800 million revenue growth in the previous few years. It’s no surprise that the global market for virtual data rooms is expected to continue to expand, given how valuable VDR providers are to organizations all over the globe.

What is a Virtual Data Room, and how does it work?

Virtual data rooms, often known as VDR providers, are similar to a library or a hall of records. It’s an online data repository that enables businesses to exchange sensitive and vital company data while also securely storing large amounts of data. Furthermore, virtual data rooms include a comprehensive set of capabilities, including voting features, annotation tools, board document management, and multi-factor authentication, among others.

Due diligence, clinical research, financing, bankruptcy, mergers & acquisitions, private equity, and other business cycles all employ data room services.

What characteristics do Virtual Data Rooms have in common?

Here’s a rundown of some of the most important aspects of virtual data room software:

Do you want to keep track of which document clicks were performed the most? Or how much time does one spend on paperwork on average? Or where else have the team members gone inside the protected platform? Don’t be concerned! This feature of the program allows you to perform all of this and much more.

Access with simply a view – Because of security concerns, you can’t allow everyone see or update some data sets that are secret or vital. So, what’s the best way to go about it? Yes, virtual data rooms allow administrators to control who has access to sensitive information and who does not.

Cyber security and encryption — In today’s fast-paced world, many businesses are concerned about cyber security. When it comes to end-to-end encryption and offering a safe environment, virtual data rooms outperform project management software. To ensure privacy, VDR providers have the flexibility to give document authorization to specified users. Watermarks and remote shredding add to the security.

File sharing – Perhaps the most important benefit, virtual data rooms simplify the process of virtual meetings and cooperation, which improves employee engagement.

Bulk upload — Keeping track of large amounts of data is difficult in this digital age. As a result, cloud-based solutions have made it simpler. Companies may now upload large amounts of data in one go at a fast rate with no disruptions.

Drag-and-drop file upload — Upload files to virtual data rooms by dragging and dropping folders/files from your desktop into the VDR’s sorted folder.

Live chat – It’s all about communication. The leading data room providers have lately begun investing in research and development in order to produce more novel collaboration tools. As a result, you may discuss papers and crucial topics of the conference with distant people using the live chat tool.

Providers of the Best Virtual Data Rooms

Finding the ideal option for your company may be difficult, particularly when there are so many virtual data room providers to choose from. Thankfully, you won’t have to spend time looking for the most appropriate data room services. That is exactly why we are here!

Let’s have a look at the finest virtual data room providers without further ado.

1. iDeals

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iDeals is the greatest and most secure Virtual Data Room, allowing you to securely store and protect your vital business papers. These VDRs have a highly user-friendly interface that allows users to grasp the functioning procedure in a short amount of time. This works in any browser and on any device, and it doesn’t need any plug-ins. It can securely browse, print, and download files in over 25 different file types. All of iDeals’ data centers have received ISO27001 certification and have been audited by EY.

Features

  • Upload a file by dragging and dropping it.
  • More than 25 file formats are supported.
  • Connect to Internet Explorer.
  • Numbering of Indexes Automatically

Pricing

Virtual Data Rooms from iDeals are available in three distinct plans: Pro, Business, and Enterprise. The pricing for all of the plans are shown in the screenshot below.

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2. Firmex

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Firmex is the most reliable Virtual Data Room service, with a better interface that allows customers to operate more quickly and effectively. Every year, Firmex’s customers establish over 15,000 data rooms. It comes with a number of useful features for protecting your crucial papers and data. It offers a well-trained professional support crew that is available 24 hours a day, 7 days a week to help you and resolve your problems.

Features

  • Verify what users see in real time.
  • User login and access are protected.
  • Advanced User Administration
  • Auto-indexing without a hitch
  • 24/7/365 Expert assistance is available.

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Intralinks is the world’s most sophisticated VDR, allowing you to do large-scale transactions with simplicity and speed. This uses a completely automated procedure to ensure that the processes are completed accurately and without errors. It has a lot of features and offers 24/7 professional help. Intralinks’ support crew is made up of actual, well-trained people individuals. Because this is an automated procedure, all of the processes were carried out in a precise and well-organized manner, with no confusion or disruptions.

Features

  • Deal Preparation at an Advanced Level
  • VDR Setup & Deployment in Record Time
  • AI stands for Artificial Intelligence. Revision
  • Reporting in Great Detail
  • Process of Mergers and Acquisitions
  • Zoom integration with video support
  • End-user assistance is available 24 hours a day, seven days a week.

SecureDocs (#4)

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SecureDocs is one of the quickest Virtual Data Rooms in the world, with numerous enterprises of various sizes and scales using it (Large & Small). In SecureDocx, you may create a new VDR in less than 10 minutes and for a very low cost. Its monthly fee starts at $250 and includes unlimited users and documents. It features a sophisticated security system and prioritizes security.

Features

  • Dashboard that can be customized
  • Advanced Lookup
  • Templates and electronic signatures
  • Reporting on Audit Logs
  • Users and storage are both unlimited.
  • Data Centers for Amazon Web Services

Pricing

Securedocs offers three distinct Virtual Data Room options. 3-month, 12-month, and volume packages are examples. The pricing for all of the plans are shown in the screenshot below.

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EthosData is number five.

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EthosData offers easy-to-use and secure Virtual Data Rooms to help you execute your transactions quickly. It allows you to concentrate on the negotiations while they handle all of the paperwork and transactions. It protects the information and details of your transactions from prying eyes. It appoints professionals to manage the Virtual Data Rooms and is available to help you at all times.

Features

  • Remove the complication.
  • Experts manage data rooms.
  • There is no need to install any software or plug-ins.
  • International third-party standards have been used to certify the platform.
  • Training sessions are offered indefinitely.
  • Service is available 24 hours a day, seven days

Pricing

EthosData offers three Virtual Data Room options, each of which includes a 30-day free trial. The screenshot below shows the costs and benefits of all three programs.

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DealRoom is number six.

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DealRoom is a secure and simple-to-use Virtual Data Room that protects your sensitive data and information. Important papers can be readily stored, shared, and collaborated on. You have complete control over file accessibility and visibility from any location and at any time. You may also quickly update the permissions of files at any moment. It presents extensive user activity metrics in an easy-to-understand format.

Features

  • Secure & Safe
  • Easy-to-use
  • Documents are simple to link with.
  • It is possible to access files without leaving the platform.
  • Support is available 24 hours a day, 7 days

Pricing

DealRoom offers three distinct programs for its Virtual Data Rooms. Single Room, Professional, and Enterprise are just a few examples. Monthly and annual billing options are available. On a monthly basis, a Single Room costs $1250, whereas on an annual basis, it costs $1000. You must contact DealRoom for pricing on the Professional and Enterprise programs.

DocSend is number seven.

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DocSend is a cutting-edge Virtual Data Room with a user-friendly UI. You may share numerous files and view them all from one location with a single link. It enables you to limit access to your Virtual Data Rooms to specified email addresses and domains. You may also add an additional degree of security to your VDR by setting passcode security. DocSend provides a fantastic feature that allows you to personalize your VDR with unique logos and banners. Your VDR may be accessed from any browser and device without the need to install or use any extra plugins.

Features

  • A single link may be used to access all papers.
  • Permission Management That Is Smart
  • Access to files at a finer level
  • Make your data room unique.
  • Expert assistance is available 24 hours a day, 7 days

Pricing

There are four distinct plans available for DocSend Virtual Data Rooms. Personal, Standard, Advanced, and Enterprise are some examples. All of the plans include monthly and annual billing options. The pricing for all of the plans are shown in the screenshot below.

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Ansarada (number 8)

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Ansarada is a simple, mobile-friendly Virtual Data Room that even beginners can utilize. It boasts the finest security system available, which monitors all of your activities and automatically deletes data regardless of their location. Ansarada automates operations using AI to provide high-quality output to consumers. Experts are only a simple click away and will help you in the manner that you want. It also offers a 14-day free trial edition.

Features

  • Design that is simple
  • Absolute Safety
  • There are no limits on the number of people who can
  • Workflows and insights powered by AI
  • Collaboration at its best

Pricing

Ansarada bills the Virtual data rooms on a monthly, three-month, six-month, and twelve-month basis, depending on the data plans. In the image below, all of the plans’ pricing are shown according to billing.

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9. Citrix

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Citrix is a cloud-based Virtual Data Room that lets you to access essential and sensitive data and information from any location. It comes with a sophisticated security mechanism that enhances the security of your VDR. It constantly keeps track of your transactions and does thorough audits. It also offers data analytics for the audited data. Citrix even allows you to set time to audit the information, which is a fantastic feature. It creates a Make a DVD backup of your deals after they’re finished.

Features

  • Data Security at its Finest
  • Auditing and reporting on a large scale
  • Uploading and syncing have been simplified.
  • DVD backup
  • Customer service is available 24 hours a day, 7 days

Drooms (nine)

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Drooms is a premier Virtual Data Room system for managing real estate assets throughout the globe. It has a high degree of security to keep data private and secure. It has an easy-to-use user interface that makes people feel more at ease. For super-smart workflow, Drooms’ Virtual Data Rooms are developed with a blend of Artificial Intelligence and machine learning technologies.

Features

  • Intuitive
  • Artificial Intelligence
  • Secure
  • Multiple levels of access
  • Technical Support is available via phone and online 24 hours a day, 7 days a week

Pricing

Drooms offers a 30-day free trial of their virtual Data Rooms, which includes 5 users and 1GB of storage. Its pro edition costs $14.45 per user per month and includes features such as 10+ users and 3GB+ storage. For those that want limitless users and storage, a Custom plan is also available.

11. Digestive system

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Digify is a Virtual Data Room service that enables customers to completely personalize their data rooms. It organizes all of the data and displays it to the consumers in an up-to-date manner. Digify’s security levels have been verified by ISO207001. It has a high level of security, and only the appropriate person/user has access to the documents kept in the data rooms. You may customise and add your own own logos, colors, and avatars to your data rooms to attract visitors. It has a professional staff available to help you 24 hours a day, seven days a week.

Features

  • Password Security
  • Watermark
  • Restrictions on printing and downloading
  • Tracking Documents
  • Screen Protector
  • Expiration and self-destruction of documents

Pricing

Digify’s Virtual Data Rooms are offered in three distinct plans: Pro, Team, and Business. On both monthly and annual invoicing, payment is allowed. The pricing of all the plans are mentioned below in order of invoicing.

  • Monthly Invoices
    • $150 per month if you want to be a pro.
    • $400 per month for a team
    • $1500 per month for a business
  • Billing every year
    • $99 per month for Pro
    • $25 per month for a team
    • $1000 per month for a business

Clinked 12.

Clinked is one of the greatest Virtual Data Room services available, allowing users to easily share sensitive information with external stakeholders. This is a simple and cost-effective solution for all types of enterprises to securely store and distribute critical data. The data room may be customized in a matter of minutes. It keeps track of all activity data, analyzes it, and gives the user the whole picture. Setting up a password for your personal data adds an additional degree of security to the data room.

Features

  • E-signatures that are legally binding
  • There are over 3000 applications to connect to.
  • a trail of audits
  • Encryption from beginning to conclusion
  • AES and 256-bit SSL in transit

Pricing

Clinked offers four distinct options for Virtual Data Room services. Lite, Standard, Premium, and Enterprise, for example. Monthly, yearly, and two-year billings are available. The pricing of all the plans are mentioned below in order of invoicing.

  • Monthly Invoices
    • $99/month for Lite
    • $248/Month (Standard)
    • $495/month Premium
    • $995/month (Enterprise)
  • Annual Billing
    • $83/month for Lite (Billed Annually)
    • $209/Month (Standard) (Billed Annually)
    • $416/month Premium (Billed Annually)
    • $836/Month (Enterprise) (Billed Annually)
  • Billing for two years
    • $64/month for Lite (Billed biennially)
    • $162/Month (Standard) (Billed biennially)
    • $322/Month Premium (Billed biennially)
    • $647/month (Enterprise) (Billed biennially)

Compare suppliers of virtual data rooms.

The table below compares virtual data rooms so you can get a better idea of which one best suits your company’s requirements.

Name

Strength

Weakness

iDeals

  • User management and access restrictions are available.
  • It has an easy-to-use UI.
  • It has a drag-and-drop upload option.
  • Has functions that can be modified in a variety of ways.
  • Is a multilingual individual.
  • Reporting is a bit of a pain.

Firmex

  • Uploading documents is simple.
  • Provides a user-friendly folder structure.
  • Customer assistance is responsive.
  • There is no Android app.
  • Functionality is limited.
  • A few things each page are uploaded.

Intralinks

  • Capable of handling large-scale transactions.
  • Is simple to use.
  • It has auto-population tools to help you add additional people.
  • Customer service is excellent.
  • The user interface is not intuitive.
  • The download function is unreliable.

SecureDocs

  • Provides increased security.
  • Uploading files is simple.
  • There are no mobile applications available.
  • Document handling is slow.
  • There is no directory on the desktop.
  • The user interface is outdated.

EthosData

  • Multiple sharing possibilities are available.
  • There is an option to unshare.
  • E-signatures are not available.
  • Access to user roles is restricted.
  • There is no SSO function.

DealRoom

  • It has a simple user interface.
  • Capable of doing out due diligence.
  • It has the ability to download large amounts of data in one go.
  • Functionality is limited.
  • Support responses are slow.
  • Document index that isn’t intuitive.

DocSend

  • Allows for seamless interaction with Gmail.
  • Weekly reports are sent through email.
  • Has a large number of viewers.
  • There is no way to modify links.
  • The file size limit is 1 GB.
  • There are a lot of bugs.
  • There is no CRM software connection.

Ansarada

  • Has a high level of Al-driver engagement.
  • It has a nice reporting feature.
  • Files are presented in a transparent manner.
  • The user interface is complicated.
  • The functioning of the Q&As tool is poor.

Citrix

  • Automated processes are available.
  • It has a simple user interface.
  • Has features for safe document management.
  • Ensures the best user visualization in the business.
  • Large files take a long time to upload.
  • On the Linux system, there are installation issues.

Drooms

  • Has a good file organizing system.
  • Allows for several levels of access.
  • Allows users to establish tasks for themselves.
  • Working in numerous windows is not possible.
  • Customer service is slow.
  • New user registration takes longer.

Digify

  • Has a self-destruct function that is timed.
  • Analyzes documents in a straightforward way.
  • Has a lot of info on how many people are watching.
  • Texts in indexes are difficult to read.
  • One person may receive automated emails at a time.
  • There is no clarity in policy.

Clinked

  • Provides a safe environment.
  • Allows you to create your own private cloud.
  • It has a simple user interface.
  • A brief trial period is available.
  • There is a lack of personalization.
  • Customer service is slow.

The last word

It’s time to abandon project management tools and join the virtual data room software bandwagon. This is because VDRs remove geographic and temporal borders, providing a neutral and secure environment for all parties to do business.

I hope you learned something new about the 12 Best Online Data Room Providers from this guide. If you have anything to add, please do it in the comment areas. If you like this post, please share it with your friends and subscribe to WhatVwant on Facebook, Twitter, and YouTube for more technical advice.

12 Best Online Data Room Providers – Frequently Asked Questions

What is virtual data room software, and how does it work?

A virtual data room (VDR) is a software-as-a-service (SaaS) that allows businesses to exchange sensitive data over the internet while maintaining complete control and ownership.

Are data rooms costly?

The pricing range is rather extensive. If you’re willing to work with less-known and simpler companies, you may get a solution for as little as $100 per month.

Is Dropbox comparable to a virtual data room?

The security of a Virtual Data Room is its most important feature. Dropbox and other personal file-sharing services lack the ability to govern a file remotely through Digital Rights Management and do not support complex permission schemes.

Is it safe to use the Datasite?

Datasite was built with the help of over 2,000 dealmakers. Its tools and functionalities are used to power over 9,000 transactions every year. Ironclad security surrounds everything.

What is a data room and what does it contain?

A virtual data room, also known as a data room, is a cloud-based system designed for the safe storage and exchange of sensitive company data.

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The “gartner magic quadrant virtual data room” is a report that discusses the top 12 Virtual Data Room providers. The rating system used in this report is from Gartner and the information provided is based on the opinions of the experts who wrote it.

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